Administrative fee

Notifications are subject to an administrative fee, payable at the start of the application process regardless of the final decision.

Any decision made by the IRPC will only take effect once the invoice has been paid in full. Shipments that take place without valid payment will be considered illegal.

With effect from 21 May 2026, the following changes will apply with regard to the processing of your transit application (notification):

• The IRPC (BE004) will charge an administrative fee of EUR 550* for processing your application, except in the case of a shipment where transit is strictly limited to passage through a Belgian seaport (maritime notification).
• The IRPC (BE004) provides an online reporting system for shipment notifications (articles 16.b and 16.d). The notifier and the consignee can submit shipment notifications online once they have made a formal undertaking to do so and have registered. Please note that this system is linked only to the IRPC database. The data submitted will therefore not be shared with the online systems of other relevant authorities.
• When an administrative fee applies to a given notification, an immediate discount will be granted if both the notifier and the consignee undertake to submit the shipment notifications electronically. In this case, the administrative fee will be EUR 275* instead of EUR 550*. Should either party fail to comply with this undertaking, the discount will be cancelled.
• The IRPC (BE004) regards the Digital Waste Shipment System (DIWASS) as an electronic system within the meaning of article 10(3) of the Cooperation Agreement. Accordingly, the applicable administrative fee for notifications submitted via DIWASS is EUR 275* instead of EUR 550*. Both the notifier and the consignee must also complete a declaration of undertaking via the IRPC’s web application (BE004). They will both also receive an e-mail from the IRPC regarding this declaration (BE004). Should either party fail to comply with this undertaking, the discount will be cancelled.

(*) With effect from 1 January 2026, the administrative fee will be EUR 550 for standard processing of your transit application, and EUR 275 if you submit the shipment notification electronically yourself.